Colorado Notary Practice Exam Prep: Practice Test & Study Guide

When a notary is required to sign a document in their individual capacity, it is important for them to maintain the integrity of the notarization process. Notaries must avoid situations where they could have a conflict of interest or jeopardize the impartiality of their role. By choosing not to notarize the document themselves, and instead having another notary perform the notarization, they uphold the ethical and legal standards required of their position. This practice ensures that the notary remains an unbiased witness to the signing of documents.

The other options do not align with proper notary practices, as simply notarizing the document as usual disregards the potential conflict of interest. Sending the document to the secretary of state for approval is not a required step in this process, and skipping the notarization entirely would leave the document without verification, which is not acceptable. Therefore, having another notary notarize the document is the appropriate action to take.